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Del Vacchio Landscapes & Christmas Decor

Landscape/Hardscape Project Manager

Location: This position is based in West Chester, PA and requires travel to project sites throughout Chester County and surrounding areas.

Lead Projects That Set the Standard

Del Vacchio Landscapes & Christmas Decor has been creating exceptional outdoor environments throughout Chester County and the surrounding area for more than 37 years. We specialize in high-end residential landscape construction, hardscaping, drainage, outdoor lighting, landscape enhancements, and holiday decor installations. Our work ranges from custom outdoor living projects and estate properties to large-scale seasonal commercial displays.

We are seeking an experienced Landscape Project Manager to oversee landscape, hardscape, outdoor living, drainage, lighting, enhancement, and seasonal holiday decor projects from award through closeout. This position plays a critical role in delivering projects safely, on schedule, within budget, and to the high level of quality our clients expect. The ideal candidate is organized, financially minded, confident in the field, and able to lead crews, subcontractors, and client communication across multiple active projects.

Key Responsibilities

Manage multiple landscape, hardscape, drainage, lighting, enhancement, and holiday decor projects simultaneously
Lead projects from pre-construction planning through final completion
Develop schedules, manpower plans, material plans, and resource allocations
Coordinate crews, subcontractors, equipment, deliveries, and internal resources
Conduct regular site visits to monitor progress, quality, safety, and production
Serve as the primary point of contact for clients during project execution
Lead, coach, and support Foremen and Crew Leaders
Manage project budgets, job costing, profitability, billing, change orders, and closeout documentation
Enforce company safety policies and jobsite standards
Identify project challenges early and solve problems proactively

Qualifications

Minimum 5 years of experience in the landscape, construction, site construction, civil construction, or related industry
Minimum 3 years of project management experience is a must
Proven ability to manage multiple projects, crews, and subcontractors at the same time
Experience with projects ranging from small enhancements to large six-figure installations
Strong knowledge of hardscape construction, drainage systems, landscape installation, and outdoor living projects
Ability to read and interpret landscape plans, construction drawings, grading plans, and specifications
Strong scheduling, budgeting, documentation, communication, and leadership skills
Experience with project management or job costing software; LMN, Asana, or similar platforms preferred
Valid driver's license and ability to travel between job sites
Ability to walk active jobsites, work outdoors in varying weather conditions, and occasionally lift up to 25 pounds.

Pay and Benefits

Full-time, W-2 Employment
Salary: $90,000-$120,000 annually, based on experience, plus eligibility for company profit-sharing.
Company-paid health insurance
Dental and vision insurance options
401(k) with company match
Company truck
Profit-sharing program
Paid time off and paid holidays
Ongoing professional development and training opportunities
Significant responsibility and autonomy
Opportunity to help shape and improve operations within a growing company
Typical schedule is Monday-Friday with occasional seasonal overtime and weather-related schedule adjustments.

Why Del Vacchio Landscapes & Christmas Decor

At Del Vacchio Landscapes & Christmas Decor, the Project Manager role is a key leadership position with real impact on the company's growth and client experience. We are an established company with strong roots, loyal clients, and a team culture built on integrity, teamwork, excellence, commitment, and growth. This is an opportunity to lead high-quality projects, develop field teams, improve systems, and help drive the next stage of the company's success. If you take ownership, communicate well, and care about doing excellent work, you will find a strong long-term opportunity here.

Del Vacchio Landscapes & Christmas Decor is an equal opportunity employer and encourages qualified candidates of all backgrounds and experiences to apply.

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Landscape/Hardscape Project Manager — Del Vacchio Landscapes, Inc.

\n\n

Position summary

This position is the accountable Project Manager for discrete landscape and hardscape construction projects at Del Vacchio Landscapes, Inc. The role holds formal decision-making authority over project scope, budget, schedule, resources and quality from initiation through closeout, and is the single point of accountability for project outcomes. The incumbent sets the project plan, owns trade-offs, directs resources, secures approvals, and is answerable for delivery on time, within budget, and to the agreed scope and quality standards.

The summary below formalizes the objectives, expected results, the problems this role is intended to solve for internal and external stakeholders, the primary Key Performance Indicators (KPIs), and the required skills, abilities and knowledge for performance and development.

\n\n

Primary objectives and sample OKRs (Objectives & Key Results)

Objective A — Deliver assigned projects to contract requirements and stakeholder acceptance.\n
- KR A1: Complete 95% of projects to client acceptance within contract scope and quality standards.
- KR A2: Achieve final completion within ±5% of baseline schedule on 85% of projects.
- KR A3: Maintain punchlist rework below 3% of total contract value at closeout.
\n
Objective B — Maintain project financial performance and forecasting accuracy.\n
- KR B1: Keep gross margin variance within ±7% of estimate on 90% of projects.
- KR B2: Forecast Earned Value (EV) to Actual Cost (AC) variance within ±5% on monthly reports.
\n
Objective C — Optimize resource utilization and throughput.\n
- KR C1: Reduce average project labor idle time to less than 6% per project month.
- KR C2: Increase multi-project crew utilization rate to ≥80% across peak season.
\n
Objective D — Control risk and change effectively.\n
- KR D1: Document and mitigate 100% of identified high/critical risks with mitigation plans and owners before execution.
- KR D2: Limit scope change cost growth to under 4% of original contract value without sponsor authorization.
\n

\n\n

Key Performance Indicators (KPIs)

Schedule adherence: Percentage of projects completed within the agreed contract schedule tolerance.
Budget performance: Final project cost variance versus original budget (% and $).
Gross margin variance: Difference between estimated and actual gross margin per project.
Change order performance: Number and value of change orders; change order processing time.
Quality/punchlist metrics: Number of punchlist items per project and percentage closed within 14 days.
Safety performance: Recordable Incident Rate (RIR) and Lost Time Injury Frequency Rate (LTIFR) on managed projects.
Client satisfaction: Post-completion client acceptance and formal satisfaction score (where applicable).
Forecast accuracy: Variance between monthly forecasted cost/schedule and actuals.
Resource utilization: Crew utilization and equipment utilization rates across assigned projects.

\n\n

Problems this role solves — internal and external

For internal stakeholders (operations, estimating, finance, executive leadership):\n
- Translates contract and scope into an executable, resourced plan and enforces it; reduces ambiguity between estimating and field execution.
- Maintains cost/schedule control and provides timely, accurate forecasts to protect margins and cash flow.
- Resolves cross-functional conflicts for resource allocation and delivers consistent project reporting for portfolio decisions.
\n
For external stakeholders (clients, architects, subcontractors, permitting authorities):\n
- Serves as the single accountable interface for project decisions, scope negotiations, change management and quality assurance, reducing claims and disputes.
- Ensures timely approvals, contract compliance, and coordination across trades to protect client schedules and satisfaction.
\n
General problem areas addressed:\n
- Uncontrolled scope growth and undocumented changes.
- Reactive rather than proactive risk management.
- Poor communication between field teams and sponsors leading to incorrect priorities.
\n

\n\n

Key skills, abilities and knowledge required

Project leadership and decision authority:\n
- Proven ability to set scope, make trade-offs, assign resources, and make timely decisions with accountability for outcomes.
\n
Construction project controls and financial management:\n
- Cost estimating fundamentals, job cost accounting, variance analysis, change-order management and forecasting (earned value concepts preferred).
\n
Scheduling and resource planning:\n
- Critical path schedule development and maintenance, crew and equipment allocation, sequencing of landscape/hardscape operations.
\n
Risk and quality management:\n
- Identification, assessment and mitigation of construction risks; quality inspection processes and closeout/punchlist management.
\n
Contract, regulatory and permitting knowledge:\n
- Familiarity with construction contracts, subcontractor scopes, lien processes, local permitting and inspection workflows relevant to landscape and hardscape work.
\n
Communication and stakeholder management:\n
- Clear, formal reporting to sponsors and executives; negotiation with clients and subcontractors; facilitation of project meetings.
\n
Technical knowledge:\n
- Understanding of landscape construction methods, hardscape materials and installation practices, drainage, grading, soils and irrigation basics.
\n
Leadership and team coordination:\n
- Ability to direct multi-discipline crews, mentor site supervisors/foremen, and resolve field-level conflicts.
\n
Systems and tools:\n
- Proficiency with project management software, scheduling tools (MS Project or similar), and job-cost/reporting systems; competency with mobile field reporting.
\n
Regulatory and safety competence:\n
- Knowledge of OSHA and jobsite safety management; ability to enforce safety plans and incident reporting.
\n
Desirable personal attributes:\n
- Decisive, organized, analytical, with attention to detail and the ability to operate under schedule and budget pressure.
\n

\n\n

Developmental priorities and success factors

To be successful in this role the incumbent should develop and maintain: (1) disciplined project controls and forecasting rigor; (2) decisive trade-off judgment between scope, schedule and cost; (3) strong cross-functional influence and negotiation skills to secure resources and approvals; (4) proactive risk management and closeout discipline; and (5) an operational understanding of site construction constraints so decisions balance field realities with business objectives. Continuous improvement of reporting accuracy, supplier/subcontractor performance management, and client communication will materially improve OKR and KPI achievement.

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Landscape/Hardscape Project Manager

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